Preparing for Stitchfest!

Are you ready for Stitchfest to begin? I sure am!

Many of you have retreated before, but Stitchfest is a little different. It’s focused on classes and learning- not just finishing projects. I hope some of these tips will help you feel more comfortable as you prepare for July! We have some wonderful sponsors who are helping make this event fantastic- be sure to check out who all is participating. 


Stitchfest is at Sunset Retreat Center. It’s a bit of a drive from the DFW area, so make sure you fill up on gas before heading out this way. After you get off the freeway, you’ll see this sign at the turn in.

Check-in begins at 2pm sharp! We ask that you don’t arrive earlier- we have a lot of prep to make sure that Stitchfest is as special as possible!

When you arrive, pull up to the covered parkway. A check-in station will be setup inside the front door. Come inside, check in, and then grab one of the hotel dolly’s and unload your car.

On-site Quilt Shop
There is a small on-site quilt shop. It’s very helpful in the event that you forget something essential (like your rotary cutter or pins). It has a small, but pretty wide selection of fabrics. We always seem to find something that works there! The shop works off the honor system- you keep a running tab at the register and settle before you leave on Sunday. 

Rooms have 4-5 beds each. A roommate list will be sent to attendees in June. When you check-in we’ll help you find your room. You’re encouraged to touch base with roomies prior to the event. Rooms have beds, linens, towels, pillows, and of course a quilt for each person. You’ll need to bring your own toiletries.

Each room has it’s own thermostat and a ceiling fan to help you control the temperature (I like to bring an extra blanket since I get cold at night).

Food & Snacks
“The middle of nowhere” is a good descriptor of our scenic country retreat. Walmart and Starbucks are 20 minutes away. Feel free to bring beverages and snacks. We will have a communal snack table where you can share goodies and healthy snacks. Breakfast is continental- there’s a waffle maker, and usually hard boiled eggs, fresh fruit, bagels, juice, milk (usually almond and cow), and muffins. Lunch is served at noon and dinner at 6pm.

There’s a communal fridge and microwave in the sewing room for us to store/warm up our own food and snacks. Please be considerate and keep in mind that 43 people are sharing one fridge.

They also have a coffee pot, endless iced tea, water and a Keurig machine (bring your own k-cups if you have a favorite drink- they have plenty of regular and decaf).

Dress comfy! Most of us will wear yoga pants or shorts all weekend. It tends to stay cool in the sewing room, so pack a sweater or hoodie. It is July though, so make sure you have comfy clothes for 90’s weather during the shop hop!

The area around us is lovely for a jog or hike. Sarah will be ready at 6:45 each morning for an early morning jog with anyone who wants to come along. Make sure to pack accordingly.

You probably want to wear some sort of footwear just to be safe in the sewing room. Slippers, socks, flip flops and house shoes are all common.

There are two giant cutting tables and two giant ironing boards in the sewing room. You’ll have two 4-foot tables for your machine and cutting surface. They have very comfy sewing chairs.

We have a pretty big agenda for Stitchfest- there’s something happening each day! Wednesday evening you’ll probably want to have a small project to work on. Once you dye fabrics, you’ll have open sewing time. After that evening, most participants will likely be working on the class projects. You might have one more project to work on just in case there’s some spare time.

I made a fantastic portable ironing table that fits perfectly at the end of my tables- Here’s a tutorial from Elizabeth Hartman on how to make one (I only used 2 layers of batting so it isn’t too poofy). Pro tip: Target and Walmart sell inexpensive individual tray tables.

Swaps & Fun Activities

Mug Rug Swap- Theme: Modern Texas, Size: No side larger than 8” 

FQ Game- 4 modern fat quarters from current fabric lines

Secret Stitcher – One large handmade gift and 4 thoughtful treats – one per day for Wed, Thurs, Fri and Sat (average $5-7/day)

Packing List
Be sure to check your email for a supply list and packing list.

The most current agenda is available now.

Comment below with other words of wisdom you have for fellow retreaters. I look forward to seeing you there!

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